Moving into a new flat can be an exciting yet daunting process for many tenants. Whether they are first-time renters or seasoned movers, the transition involves a range of practical and emotional challenges.
As a landlord or letting agent, providing the right support can greatly ease this transition, helping tenants to feel settled and secure in their new home.
This article offers guidance on how to effectively support tenants during their move, with a focus on sensitive handling of various tenant needs.
TIP: Have you done a right-to-rent check before the tenant moves in? The “Right to Rent” is a legal requirement in the United Kingdom that obliges landlords to verify the immigration status of prospective tenants before renting out their property. This policy, introduced under the Immigration Act 2014, aims to prevent illegal immigrants from accessing rented accommodation.
Preparing the Flat
Before tenants move in, ensure the flat is in the best possible condition. This means thoroughly cleaning, ensuring all appliances are in working order and the property meets all safety regulations. It’s also helpful to include a welcome pack with the documents you need to share, including instructions for appliances, information on rubbish collection, and local services. This initial step can help set the tone for a supportive landlord-tenant relationship.
Streamlining Administrative Tasks
The administrative side of moving can often be overwhelming. Assist your tenants by providing clear, concise information about their lease agreement, including making it clear when you expect rent payments, and if there are any property-specific policies. Make sure they have contact details for someone who can help with any queries or issues that arise. Remember to share any communications from the council or utility providers you have received that might help your tenants to get their accounts set up.
If your property is fitted with a prepayment meter, consider getting a smart meter installed before your tenants move in. Or, encourage your tenants to request a smart meter from their energy supplier.
Smart meters can help your tenants feel in control of their energy bills, and can work in both credit and prepayment modes. What is a smart prepay meter, you ask? Smart meters in prepayment mode replace traditional prepayment meters – they function in the same way, but they allow the bill payer to top up their gas and electricity online. This could make it easier for your tenants to manage their energy, and keep the property warm and connected.
Familiarising Tenants With Their New Environment
You can help tenants acclimate to their new surroundings by including information about the local area in any welcome documents you share. You could include details on public transport and local amenities such as shops, gyms, parks, hospitals, and even social venues. This can help new tenants feel connected and engaged with their community, easing feelings of isolation that can sometimes accompany a move.
Emotional Support and Practical Assistance
Moving can be stressful, so it’s important to empathise with tenants during this period. Offer reassurance and be available to address any concerns they may have. If possible, flexibility with moving dates and times can also be incredibly helpful, especially for tenants dealing with unpredictable schedules. If needed, you can use any time between tenancies to check on your property and make any necessary upgrades.
A Fresh Start
Supporting tenants as they move into a new flat requires a balanced approach of practical help, timely information, and being available if additional support is needed. By preparing the property, simplifying administrative tasks, and providing resources for personal well-being, you can make a significant difference in easing the stress of moving. It’s an opportunity to get your relationship with your tenants off to the best possible start.
